Job ID 27150 Job Title ADMINISTRATOR - Scarborough
Posted Date 03/05/2021 Apply By 04/30/2021
Employment Type Permanent Employment Status Full Time
Job Description
Reports To: Operation Manager Job Overview Administrative Support, Executive Management Support, Front Office Operations, Customer Service, Records management, Database Management, MS Office Responsibilities and Duties - Co-ordinate records of maintenance history and ensure that cyclical maintenance jobs and records are maintained up to date. - Co-ordinate and make appointments for day-to-day and cyclical maintenance jobs in liaison with the Property Managers. - Monitor contractors’ / suppliers’ invoices and subject to Managers’ / Senior Manager’s approval of work completed, present invoices to Finance & Accounting department for payment. - Respond to tenants’ phone calls, emails and direct contact reporting maintenance / repair issues and forward to the Property Managers. - Monitor contractors’ and co-ordinate / maintain a list of emergency call-out telephone numbers of contractors and services. - Assist the Property Manager to create a database for each property along with details of construction designs, guarantees / warranties, drawings, manuals, declaration and By-laws etc. - Organize (with the Property Managers) training sessions for staff in respect of fire safety and emergency procedures. - Attend inter-departmental meetings and minute these meetings on alternate occasions. - Handle general enquiries including written, phone and email. Maintain an excellent line of communication among property manager, building operators, staff management, contractors, unit owners, residents, tenants and other external parties. - Manage unit owners, residents and Vendor inquiries - Other duties as assigned. Qualifications - A post-secondary education - Previous office administrative experience. - Experienced with accounts payable & receivable - Highly organized with a strong attention to detail and comfortable working in a deadline driven fast paced environment. - Strong communication and interpersonal skills with a high-level capacity to multitask. - Excellent customer service abilities and always looking for ways to go above & beyond. - Familiar with Microsoft Office, Microsoft PowerPoint and Microsoft Excel.
City / Location Scarborough
Salary / Wage Wage $15 /Hr Negotiable
To Apply If interested please apply to g.kizhakkathil@jobstart.org

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